TrueNorth Data
We run a monthly health check on your data that catches duplicate customers, broken references, and missing details — before they become a GST return that doesn't add up, or an invoice sent to the wrong person.
of larger NZ organisations consider all of their data “clean”
Datacom NZ, 2024 — organisations with 100+ employees
That means the other 91% of those larger organisations don't consider all of their data clean — and smaller businesses, without the same dedicated data teams, are unlikely to be starting from a stronger position. The most common issues reported are incomplete data and duplicate records — exactly what TrueNorth Data checks for every month.
As a small or medium business, how clean is yours — especially without a dedicated data team keeping watch?
of newly created business records contain at least one critical error
Harvard Business Review, 2017
A Harvard Business Review study found that almost half of newly created data records had at least one critical error. That means mistakes can enter your records from the moment they're created, and they accumulate silently every month.
When did anyone last check whether yours were right?
THE PROBLEM
You export from Xero, MYOB, or a spreadsheet — customer records, invoices, job history. Nobody's watching closely enough to catch the small stuff. It stays invisible until it isn't.
WHAT YOU GET
Out of 100, with a plain-English rating — Excellent through Critical. No interpretation required.
One page for the business owner: what's wrong, what to fix, and a rough estimate of how long each will take.
Every error and warning, with the exact row and column to fix — no guessing.
Checks that records actually link — invoices to customers, jobs to invoices. Catches what a single-file check can't.
The same rules run every file, every month — no variation based on who's checking, or how busy they are that day.
Local service, local understanding — working with businesses remotely, right across New Zealand.
Nothing connects to your live accounting system. You send your files, we check them and report back — you fix what's flagged, we confirm it, and send an updated report.
BEYOND THE LEDGER
Ledger checks only see what has already been entered in your accounting system. But a lot of the data that runs your business never gets that far — and that's where problems start.
We check the data around the ledger: the customer lists, job records, invoice exports and spreadsheets that sit outside it, and whether they all agree with each other.
Use ledger tools for your ledger. Use TrueNorth Data for everything that feeds it — and everything that doesn't.
MONTHLY PLANS
All plans include one submission and one resubmission per dataset, per month.
WHO IT'S FOR
FREE CHECK
Send one real file, with your client's permission. We'll run it through and send back exactly what it finds — no cost, no commitment.
These terms apply when you send TrueNorth Data Limited (“we”, “us”) a file for a free check. We will run it through our checks and send you a report of what it finds. The check is free and there is no commitment. If you later subscribe to the Service, our Terms and Conditions apply from then on, in addition to these terms for anything sent during the free check.
You may only send us data you are entitled to send. Before you send any data that belongs to someone else, including data from a client of yours, you must have that person's authorisation for us to receive and check it.
By sending a file you confirm that you hold that authorisation. If you do not, that is your responsibility and not ours. You must also tell us straight away if an authorisation is withdrawn. We may decline or delete any file where we believe authorisation is missing.
We use your file only to run the check and send you the report. We do not use it for marketing, we do not sell or share it, and we do not use one person's file to help another.
Files are received by email through a Gmail account provided by Google, which means they pass through and are stored on Google's systems (which may be outside New Zealand). We then process them on our own systems. Access is limited to the people who need it to run the check. As with any online transfer, we can't guarantee security, but we take reasonable steps to protect your files. Please avoid sending highly sensitive information.
We handle personal information in your file in line with the Privacy Act 2020 and its Information Privacy Principles. That includes collecting and using it only to provide the check, keeping it secure, not disclosing it except as needed or required by law, and notifying the affected people and the Privacy Commissioner of any privacy breach likely to cause serious harm. You can ask what personal information we hold about you, and ask us to correct it. Contact us at the address below.
The free check is provided as it is. It runs the checks we have configured for the file you send and cannot find every problem. The absence of a flagged issue does not mean there are none. The report is not accounting, tax, legal or financial advice. To the extent the law allows, we are not liable for loss arising from the free check or from decisions based on its report.
We may update these terms. The version in force when you send your file applies to that file. For questions, deletion requests or privacy matters, email truenorthdatanz@gmail.com.
Nothing opens when you click? Your computer may not have an email app set up. Use one of these instead:
Or email truenorthdatanz@gmail.com yourself and include: “I confirm I have my client's authorisation to send this file to TrueNorth Data for checking, and I accept the Free Check Terms.”
Tick both boxes to enable the button. It opens an email to truenorthdatanz@gmail.com with your confirmation already written; just attach your file.